Activity Output Files: These files are utilised via a reporting dashboard that profiles service delivery activities. The objective is to convey a richer understanding of the work of the VCFSE sector in supporting people, families, and communities.
Submission of Files: Submitted as an Excel file. The content and preferred structure of the files are described in the table below.
Content and Structure: The data file should include the columns listed in this table, noting that:
Before submitting please ensure you data contains the mandatory content as described in the table below.
Â
Note your data file can contain additional data columns not listed here, but these will not necessarily be used in the analysis and dashboard.
| Title | Size (no. of characters) | Format | Mandatory (yes/desirable/optional) | Content Guidance Notes |
|---|---|---|---|---|
| Data_Type | 50 | Text | Yes | The value should be one of the following: • Children and Young People • Everyone • Families • Females • LGBTQ+ • Lone Parents • Males • Older People • People From Minoritised Communities • People with Mental Health Difficulties • People with Multiple Disabilities • People with Physical Disabilities • Refugees-Asylum Seekers-Immigrants |
| Activity_Date | dd/mm/yyyy | Yes | Date of the engagement | |
| Organisation | 50 | Text | Yes | Registered organisation name |
| Location | 20 | Text | Optional | County name |
| Sublocation | 20 | Text | Optional | Name of town, another locality or online. NO POSTCODES PLEASE! |
| Ethinicity | 20 | Text | Optional | Ethnicity of the recipient receiving the service: • White • Mixed or Multi-Ethnic • Asian • Black • Other |
| Gender | 15 | Text | Optional | Preferred gender description of the recipient receiving the services: • Female • Male • Non-binary • Prefer to self-describe • Prefer not to say |
| Age | 3 | Number | Optional | Age of the recipient receiving the service |
| Referral_From | 50 | Text | Optional | Short description summarising how the client was introduced to the service |
| Primary_Presenting_Need | 100 | Text | Desired | Short description or phrase i.e. Anxiety or ADHD, sensory processing difficulties, attachment needs |
| Secondary_Presenting_Need | 100 | Text | Desirable | Short description or phrase i.e. Anxiety or ADHD, sensory processing difficulties, attachment needs |
| Other_Presenting_Need | 1000 | Test | Optional | Additional useful information on presenting needs |
| Engagement | 50 | Text | Yes | Short description of the type of engagement: • Face-to-Face support. • Online support. • Group Session. • Telephone Support. |
| Engagement_Duration | Numeric | Yes | Total no of hours of the engagement | |
| No_of_Participants | Numeric | Yes | How many clients participated in this engagement | |
| Engagement_Description | 500 | Text | Optional | A short description of the service provided for the engagement: • Drop-in Session. • Peer Support • Outreach Work • Workshops • Mentoring or Coaching. • Social Activities. • Advice and Information. • Residential Programme. • Self-Help Resources. • Blended Delivery. • Community Events and Engagement. • Advocacy and Representation |
| Progression | 100 | Text | Desired | A short summary of the engagement outcome |