Activity Output Files: These files are utilised via a reporting dashboard that profiles service delivery activities. The objective is to convey a richer understanding of the work of the VCFSE sector in supporting people, families, and communities.
Submission of Files: Submitted as an Excel file. The content and preferred structure of the files are described in the table below.
Content and Structure: The data file should include the columns listed in this table, noting that:
Before submitting please ensure you data contains the mandatory content as described in the table below.
Note your data file can contain additional data columns not listed here, but these will not necessarily be used in the analysis and dashboard.
| Title | Size (no. of characters) | Format | Mandatory (yes/desirable/optional) | Content Guidance Notes |
|---|---|---|---|---|
| Data_Type | 50 | Text | Yes | The value should be one of the following: • Children and Young People • Everyone • Families • Females • LGBTQ+ • Lone Parents • Males • Older People • People From Minoritised Communities • People with Mental Health Difficulties • People with Multiple Disabilities • People with Physical Disabilities • Refugees-Asylum Seekers-Immigrants |
| Activity_Date | dd/mm/yyyy | Yes | Date of the engagement | |
| Organisation | 50 | Text | Yes | Registered organisation name |
| Location | 20 | Text | Optional | County name |
| Sublocation | 20 | Text | Optional | Name of town, another locality or online. NO POSTCODES PLEASE! |
| Ethinicity | 20 | Text | Optional | Ethnicity of the recipient receiving the service: • White • Mixed or Multi-Ethnic • Asian • Black • Other |
| Gender | 15 | Text | Optional | Preferred gender description of the recipient receiving the services: • Female • Male • Non-binary • Prefer to self-describe • Prefer not to say |
| Age | 3 | Number | Optional | Age of the recipient receiving the service |
| Referral_From | 50 | Text | Optional | Short description summarising how the client was introduced to the service |
| Primary_Presenting_Need | 100 | Text | Desired | Short description or phrase i.e. Anxiety or ADHD, sensory processing difficulties, attachment needs |
| Secondary_Presenting_Need | 100 | Text | Desirable | Short description or phrase i.e. Anxiety or ADHD, sensory processing difficulties, attachment needs |
| Other_Presenting_Need | 1000 | Test | Optional | Additional useful information on presenting needs |
| Engagement | 50 | Text | Yes | Short description of the type of engagement: • Face-to-Face support. • Online support. • Group Session. • Telephone Support. |
| Engagement_Duration | Numeric | Yes | Total no of hours of the engagement | |
| No_of_Participants | Numeric | Yes | How many clients participated in this engagement | |
| Engagement_Description | 500 | Text | Optional | A short description of the service provided for the engagement: • Drop-in Session. • Peer Support • Outreach Work • Workshops • Mentoring or Coaching. • Social Activities. • Advice and Information. • Residential Programme. • Self-Help Resources. • Blended Delivery. • Community Events and Engagement. • Advocacy and Representation |
| Progression | 100 | Text | Desired | A short summary of the engagement outcome |